The ultimate guide to Placement Management System

To make the student placement programs work for everyone, every institution needs a placement management system. It is integral to any training and placement cells that consider placing students and improving their skills and learning how to stand out in a crowd.

Given the current scenario, direct industry placements from college provide an opportunity to sharpen rusty skills and apply them in real-world situations. These placements, in turn, help to promote the institute's industrial image, resulting in better recruitment and accreditation. A positive image also attracts more motivated and ambitious prospective students. Institutes must have a college placement management system in place to smooth the system and improve students' placement experiences. This guide is all about placement management software, its features, benefits, and how it helps institutional stakeholders.

 

What is a placement management system?

Placement management software enables you to plan placements, train students in accordance with relevant market demands, organize placement drives, and allow companies to recruit students.

The placement software takes complete control of any college’s placement efforts right from nurturing an employer to hiring from an institute to training, evaluation, and job fitment.

In addition, it manages the student and placement cell information, allows students to create profiles, apply for jobs, get shortlisted with greater visibility, involve in internship activities, and do much more. A smart placement management system also maintains accurate student data records, placement scheduling, and student notifications to stay tuned and track placements in order to achieve your institution’s lofty goals.

 

Importance of placement software in higher ed institutes

 

As per NACE, 2015, 37% of employers partner with higher education to find new talent; 56.5% of students who undergo placements receive job offer, versus 36.5% of those who usually don't.

Student placement management software can help you and your team focus on managing placements by reducing the administrative burden. It gives a centralized pathway where multiple roles like students, placement officers, and recruiters can meet up and collaboratively boost an institution’s placement rates. Here are some of the reasons why placement software is crucial to your institution.

 

Keeps all placement information in one place

It organizes all placement data in one place, replacing numerous spreadsheets, documents, databases, and handwritten notes. Your team is always prepared to benefit from time-saving automated workflows and reporting and complete processes more quickly because all data is readily available.

The platform is designed to manage privacy and compliance requirements more efficiently and reduce the risk of breaches and potential human error by keeping data organized and accessible via permissions. Additionally, it simplifies data management and makes it possible for straightforward tool integrations, like an LMS or SIS.

 

Automates processes to save time

The placement management platform automates all communication as triggers using automated workflows to make sure no information is missed and all placement requirements, such as training, scheduling, internship details, immunization, and police checks, are finished on time and properly documented.

 

A database of records

The online placement management system creates student databases, which companies can use to access information about students who meet the company's criteria.

 

Keeps everyone connected using Mobile App

The platform makes sure you can talk to students easily. It utilizes a mobile app to allow students to interact via push notifications, complete profiles, and enter data from any location.

 

Increase compliance and reporting efficiency

You're well on your way to a more secure and compliant program when all of your data is in one location. Most of the Placement management software including Creatrix ensures that you adhere to most of the country’s General Data Protection Regulations so your data is safe and secure.

They also have dashboards to monitor program performance metrics and placement rates. The institution can get a central, automated, and easily readable source of truth, and enjoy the freedom of having instant access to information about the number of students, sites, and placements without having to spend hours manually creating reports.

 

Centralized placement operations for greater efficiency

The platform streamlines work for placement managers, IT teams, and other stakeholders across the organization and create connectivity to ensure optimum placements. The whole institution’s placement and internship activities can be stored and managed in a centralized location, without duplication of effort, enabling robust reporting, and improving accuracy.

 

Features of a placement management system

 

Internship

With this feature, the placement cell can track and manage the status of placements, monitor and assess the placement process, and ultimately boost placement rates. It can take up the entire campus placement management process, including job position, student data, and scheduling, via mobile and web. The placement management software can even create an employer plan, coordinate, and assign members. Employers can choose from various modules, membership plans, and functionalities.

 

Student profiling

With cutting-edge profile-building tools, the online placement management systems come with easy profile creation, edit, update, and maintenance options that recruiters can see right away. It enables students to easily share their impressive profiles with others by displaying an impressive e-portfolio that includes all of their accomplishments, projects, and competencies.

Most advanced placement software like Creatrix even maps student portfolios with assessment tools, analyzes their learning paths, and makes improvements to become better prepared for their future employment.

 

Data management

In a complete placement data management system, the placement cell will have the power of data in one place. Your placement cell can quickly maintain each student's academic information, such as semester results, assignments, attendance, and demographic information. A recruiter, on the other hand, can easily view this information during placements with a single click. The whole team will have a compact student database alongside student information for future reference.

 

Job application tracking

Very rare and unique, using this feature, the students are kept informed of the status of their job applications at every stage of the placement. This also simplifies the whole placement management process by simply posting a status and notifying all interested students.

 

Notification and alerts

It's quite annoying during placements to be running around to the placement cell just to get an update on placement activities such as checking which companies are organizing the placements and other details about the job offer. However, with the real-time notifications and alerts feature that most placement software has, staying up to date is as simple as sending an email or using other messaging services.

 

Resume repository

When applying for a placement, résumés can become lost in the process, causing some students to miss out on opportunities due to a faulty system. With this feature in place, it is extremely simple to collect all applications and forward them to recruiters, giving everyone a fair chance.

 

Effective communication

The software facilitates communication between students and recruiting companies. This feature only reminds one that effective outreach goes a long way toward increasing placements.

 

Criteria for eligibility

The company profiles and eligibility criteria are clearly stated on the campus placement ERP software for students' convenience. In times of confusion, such important information can be quickly revisited.

 

Placements registration

Students can register for placements online without requiring assistance from the college placement management team. All pertinent information and documents can be submitted online.

 

Calendar sync

The hassle of checking the mailbox repeatedly during placement recruitment season, as well as the fear of missing a critical recruitment deadline, is eliminated with this feature of syncing schedules and alerts into the calendar.

 

Benefits of a placement management system

The placement management system is beneficial in a variety of ways. Here are some of their benefits.

• Keeps track of the end-to-end Campus Placement process
• Improves student placement and retention rates
• Caters to the needs of all users
• Complete training records in a single place
• Organizes details and assigns responsibility
• Time-saver reduces human effort
• More dependable and secure
• Keeps everyone informed with automated communications
• Reporting of absences and comments is quick
• Reduces risks by raising, tracking, and resolving issues
• Built-in reports to facilitate quick and simple reporting to regulators
• Incorporates information from other sources, and avoids duplication

 

Creatrix Placement Management Software

Creatrix student placement management software solution is simple to use, powers personalized placements provide dependable data management and compliance, and gives you the scalability you need to scale across your organization.

Our placement software streamlines the placement, tracking, and monitoring of students as they begin workplace programs. It is now being used by universities all over the world to run more efficient placement programs, saving time and consideration for your placement team.

With a robust framework, the platform gives access to various roles including students, placement teams, and companies. With our platform,

• Students can create job profiles, upload resumes, search and apply for jobs and internships, and track their status in real-time from anywhere and at any time.
• The placement team can manage multiple companies from a single location; securely capture data and reports about students and employers with a single click.
• Companies can access the entire student database and easily screen students for exact requirements.

 

 

Some of Creatrix Placement Management Systems features are;

• Three-way communication channel between students, placement committee, and companies
• Job fitment criteria that auto-suggests eligible students
• Brings multiple stakeholders into a single platform
• Cuts down on recruitment costs
• Customizable placement process
• Deeper analytics and personalized insights
• Auto-suggest best-suited candidates through skill mapping
• Creates/assigns multiples roles and permissions
• Intelligent workflows built with a report builder, a form builder, and rules management
• Built on a low-code platform, so involves less training
• Seamlessly integrate with LMS and other 3rd party applications
• Schedule mock interviews, group discussions, and aptitude tests
• Catch statistics & analytics for the placement team

To streamline your placement systems and increase student satisfaction contact us now.